Vendor Invoice Submission & Payment Guidelines
Vendor Payment Process
URBE University is committed to processing vendor payments accurately and efficiently. To ensure timely payment, all invoices and required documentation must be submitted in accordance with the guidelines below.
Invoice Submission
All invoices must be emailed directly to:
Invoices submitted to individual employees or other email addresses may experience delays in processing.
Required Documentation
Before a payment can be processed, vendors must provide:
- A completed and signed IRS Form W-9 (required for all new vendors and whenever vendor information changes)
- A valid invoice that includes all required information
Payments cannot be issued until a current W-9 is on file with URBE University:
Form W-9 (Rev. March 2024)
Invoice Requirements
Each invoice should include:
- Vendor name
- Invoice number
- Invoice date
- Purchase Order (PO) number (if applicable)
- Description of goods or services provided
- Date(s) services were rendered or goods delivered
- Total amount due
- Remittance information
Payment Processing
Invoices are reviewed upon receipt and routed through the University's approval process. Payment will be processed after:
- The required W-9 has been received (if not already on file).
- The goods or services have been received and verified.
- All required departmental approvals have been obtained.
- The invoice complies with University requirements and payment terms.
Incomplete submissions may delay payment.
Questions
For questions regarding invoice submission, required documentation, or payment status, please contact:
Thank you for partnering with URBE University. Your cooperation in following these procedures helps us ensure timely and accurate payment processing.
This page was last updated on Aug 03, 2026. You can refer to our Catalog to find the latest information on this topic.